SI 00870.050 PASS Amendments
A. INTRODUCTION TO PASS AMENDMENTS
The need to amend an existing PASS can arise from information reported by
the individual or other source at any time.
B. POLICY --- PASS AMENDMENTS
1. Changes Requiring Amendment
The types of changes that require plan amendment include the following:
o changes in the amounts of income/resources to be set aside, i.e., the
amount excluded;
o a change in planned expenditures;
o a change in the scheduled attainment date for the occupational
objective or the milestones leading to that work goal;
o a modification of the work goal regarding the level of independent
performance from that originally anticipated (e.g. in a supported
employment situation) (See SI 00870.006A.7.); or
o a modification of the goal from "VR Evaluation" to a specific job
goal.
NOTE: Any other substantive change in the occupational objective (i.e. a
different job than stated in the original plan) requires a new plan.
2. SSA Approval
SSA's PASS experts must approve any amendments to an existing plan.
3. Reconciliation and Adjustments to Excluded Amounts
An accounting is done in order to reconcile the amount of funds excluded
under the PASS with the planned expenditures per SI 00870.070A.4.
When the PASS has sufficient time remaining in which to reconcile the
funds excluded with the planned expenditures, any adjustments to the
amount of the set aside income and resources will be made prospectively.
When the PASS has insufficient time remaining in which to reconcile the
funds excluded with the planned expenditures, adjustments may be
retroactive, subject to administrative finality, to the initial month of
the PASS if needed. However, retroactive adjustments will only be made
when the plan is being suspended or terminated. Follow the directions for
reconciling a PASS in SI 00870.070.
Income may no longer be set aside under the plan if:
o all of the expenses are paid; or
o set-aside resources exceed the remaining planned expenditures and
adding this excess to any other countable resources would cause the
applicable resource limit to be exceeded.
4. Notice
SSA sends a notice to the individual advising whether the amendment is
approved, disapproved or modified. A copy of the notice is sent to any
assisting agency provided the individual has consented to the release of
information about his/her PASS.
C. PROCEDURE
PASS experts follow the procedures below:
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Step │Action
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1 │Review plan amendments in the
│context of the entire plan according
│to the instructions in SI 00870.006
│and SI 00870.025C.
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2 │Request any necessary modifications
│to the amendments (see SI
│00870.030).
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3 │Reconcile the record per SI
│00870.050B.3.
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4 │Transmit any systems changes to
│adjust the amount of income excluded
│due to the amendment and
│reconciliation.
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5 │Use form SSA-L8166-C1 in NL
│00802.035 and issue a PASS Revision
│Notice available on the FONS to
│notify the individual and assisting
│agency if so authorized that the
│amendment request is approved. If
│not available, follow the
│instructions for preparing a manual
│SSA-8166-C1 in NL 00801.010 ff. and
│NL 00802.001 ff. Use the appropriate
│notice paragraphs in NL 00804.100
│ff. Be sure to describe the changes
│approved on the notice and to remind
│the individual of his/her continued
│responsibility to:
│ o report any changes in
│ circumstances that require
│ changes in the PASS;
│ o keep resources and income set
│ aside under the plan separate
│ and identifiable;
│ o keep complete records of
│ expenditures (enclose another
│ PASS Expenditure/Savings Record
│ and an SSI Recordkeeper Folder
│ if warranted); and
│ o follow the plan.
│ Follow the instructions in SI
│ 00870.040B. if you deny the
│ amendment request.
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6 │Follow the instructions in SI
│00870.040B.4. regarding file
│documentation and notice
│distribution.
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[Last Change: 09/00]